{"id":544,"date":"2019-02-22T13:48:09","date_gmt":"2019-02-22T13:48:09","guid":{"rendered":"https:\/\/citymeetings.dk\/?p=544"},"modified":"2025-03-25T12:46:05","modified_gmt":"2025-03-25T12:46:05","slug":"10-tips-for-more-effective-meetings","status":"publish","type":"post","link":"https:\/\/citymeetings.dk\/en\/10-tips-for-more-effective-meetings\/","title":{"rendered":"10 tips for more effective meetings"},"content":{"rendered":"\n\n
\n \n
\n \n
\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n <\/div>\n \n
\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n
\n \n\n
<\/div>\n <\/div>\n <\/div>\n<\/div>\n \n\n
\n 5\/5 - (2 votes) <\/div>\n <\/div>\n

10 great tips for better and more effective meetings<\/h1>\n

Meetings!<\/h4>\n

They are found in countless types: Monday’s meeting, briefing, Rush meetings, let-us-get-an-overview meeting, lunch meeting, Zombie meetings, etc., etc<\/p>\n

We all know them and everyone who has been to meetings knows that as often as they are essential to the company’s progress, just as often they can be a waste of time and resources.<\/p>\n

I en unders\u00f8gelse foretaget af Lederne bruger n\u00f8glemedarbejdere i virksomheder ca. 50% af deres arbejdstid p\u00e5 m\u00f8der. Men samtidig svarer kun 26 procent ja til, at de m\u00f8der de g\u00e5r til, har v\u00e6ret deres tid v\u00e6rd.<\/p>\n

In a survey conducted by Lederne, key employees in companies use approx 50% of their working hours at meetings. But at the same time, only 26 percent answer yes to that the meetings they go to have been worth their time.<\/p>\n\n\t\t

\n

Only 26 percent answer yes to that the meetings they go to have been worth their time<\/p>\n<\/blockquote>\n\t\n

In other words, it means that (too) many resources are used at meetings that could be more effective and where meeting participants’ time could be used more efficiently, if the meeting was better organized<\/p>\n

Most of the respondents, 69% and 54%, point to either poor meeting culture or poor attendance as the primary reasons why they often feel they are wasting time for meetings.<\/p>\n

In order to help you with a better meeting culture, we have prepared these 10 tips for effective meetings, which you can advantageously consider before holding your next meeting day.<\/strong><\/p>\n

\n

10 tips for more effective meetings<\/h2>\n

 <\/p>\n

1.<\/h2>\n

Decide if you really need the meeting<\/strong><\/p>\n

Before putting a lot of effort into arranging the next meeting, consider strongly whether it really is necessary to hold it at all?<\/p>\n

Keep costs by holding the meeting to the value you expect the meeting to give you. It may seem like a no-brainer, but there are actually lots of meetings that are just being held because “we usually do” or because “now it was planned” even though there really was no need to hold it.<\/p>\n

It is easier to get value out of a meeting that is deliberate and has a clear agenda and goal than it is to get value out of a weekly status meeting.<\/p>\n

So it will always be an appraisal matter if the meeting is worth its time, but it is an important consideration to go ahead of all meetings if you want to spend the time as efficiently as possible.<\/p>\n

And hey, who doesn’t want that?<\/p>\n

2.<\/h2>\n

Have a clear (time) plan and structure for the meeting
\n<\/strong>
\nAll meetings need structure, send the agenda and goals of the meeting to the participants in good time, even if only a few bullet points.<\/p>\n

\"\"<\/p>\n

And if possible, even with some indicative times at the various points and total time for the whole meeting.<\/p>\n

You may be tempted to allocate plenty of time, but don’t. Of course, there must be enough and realistic time off, but meetings will take the time that is set for them.<\/a>\u00a0(Try to google Parkinson\u2019s Law, it\u2019s a thing)<\/p>\n

 <\/p>\n

 <\/p>\n

There is no fixed time ideal for all meetings, the duration depends on the purpose.<\/p>\n

 <\/p>\n

Always remember to have a watch within your field of vision so you can keep an eye on time<\/p>\n

 <\/p>\n

3.<\/h2>\n

Choose who’s going to the meeting<\/strong><\/p>\n

Although a meeting is important, it is not certain that it is everyone in the whole project or organization that gets value of participate in the meeting. Or maybe you can find another method of sharing knowledge?
\nAlthough sharing knowledge is important, it can have a negative impact on productivity if all employees are involved. Perhaps you can introduce a project management tool or similar, where you can share knowledge and information, and where employees can follow the development without having to attend all meetings.<\/p>\n

4.<\/h2>\n

Organize the information<\/strong><\/p>\n

Prepare and send out the necessary information in good time before the meeting, so it can be reviewed by the meeting participants. And remember to only send out the most necessary so you’re not wasting the meeting participants time in advance of the meeting, or submit an information tsunami that nobody will read anyway.<\/p>\n

5.<\/h2>\n

Make sure all attendees are heard<\/strong><\/p>\n

\n
\n